Fall Retreat 2022 | Student Ministry

Fall Retreat (Grades 7-12): November 18-20th

Join us for Fall Retreat and 6th Grade Escape in the Tennessee mountains! This year we’re headed back to Ocoee Ridge Camp in Old Fort, TN. We’ll have worship, Bible study, and many opportunities of fellowship. Don’t miss this awesome Student Ministry experience! Registration will go LIVE October 3rd at 4PM!

COST & PAYMENTS

FALL RETREAT COST: $249
SIBLING DISCOUNT: $210 (only applies if you are registering more than one child – does not apply to first child registering, but will apply to the second child)
DEPOSIT: $50 | Due at Registration

Cost includes lodging, transportation, all meals, and activities at camp.

STUDENT REGISTRATION

REGISTRATION INSTRUCTIONS

We are so incredibly excited that your student is joining us for our Fall Retreat and 6th Grade Escape weekend! Jesus has so much in store for us and we can’t wait to come home sharing the stories.

Registration looks a little different this year, so check out the instructions below or click HERE to view the instructional video for a full walkthrough!

Registering for Fall Retreat and 6th Grade Escape

The biggest shifts this year are: (1) you can register all your students at once on one registration and (2) we’re introducing a new sibling discount. Our hope is that these help make the process much easier for you as parents!

To register your student:

1. Go to https://brentwoodbaptist.com/event-details/?id=207629
2. Fill out your student’s contact information at the top of the page.
3. Look for the registration options for the trip your student will be attending and then select whether you would like to pay the full balance or just pay the $50 deposit today (Note: balances will be sent to you before November 15th for final payment).
4. Select the appropriate sibling discount, if applicable. *The sibling discount does NOT apply to your FIRST registered student, but each additional student that you register.
5. Complete the remainder of the student information, including details on food allergies, medical needs, and two friends they would like to room with.
6. Confirm you understand there are required forms for the trip and you’ll submit those (Note: we will be offering both print and digital options to submit forms this year).
7. Fill out the parent information section if this is the first registrant, or select that you have previously given this information if this is an additional registrant
8. Either continue via the “Register and Checkout” button or select “Add Another Person” if you have more students to register.

From there, you’ll receive an email confirmation and we’ll follow up with more details about required forms! If you have any questions, don’t hesitate to reach out to Anna at [email protected]

*Please note a $50 deposit is due at time of registration to secure a spot. After registering with the deposit, you’ll be able to make multiple credit or debit card payments toward your student’s remaining balance as needed. Simply log in to User Tools on our church website, click on the My Purchase History, then click on the Invoice for Fall Retreat to make a payment. Full payment is due by the day of departure.

ADULTS

Interested in helping lead students at Fall Retreat? Let us know by signing up below!

ADULT REGISTRATION

REQUIRED FORMS

Please complete and turn in the following forms to your campus student ministry office no later than Sunday, November 14. This year we will be offering an opportunity to complete the medical form release digitally AND in-person. We will still need a copy of your insurance card turned into the Student Ministry office. You can email a copy of your student’s insurance card to Anna Brackins-Gilmore at [email protected]

**If you have already been on a 2022 student trip, we should still have your paperwork on file. If you have questions about paperwork, please email Anna Brackins-Gilmore at [email protected] or call at 615.324.6126**

REQUIRED PAPERWORK FOR EACH STUDENTS and LEADERS:

• Ocoee Ridge Camp Release Form (Digital Submission Only – Use Group Name: “Brentwood Baptist”)
• Brentwood Baptist Student Medical Release (Copy of insurance card required. It can be emailed to [email protected] – please list student’s full name and grade level in email OR a physical copy can be brought into the BBC Student Ministry Office)
  –or–
• Brentwood Baptist Church Adult Medical Release Form (Copy of insurance card required. It can be emailed to [email protected] – please list leader’s full name in email OR a physical copy can be brought into the BBC Student Ministry Office)

OTHER FORMS:

• Medication Form – if your student has medication. Please turn in a physical copy to the nurse at check-in on November 18.
• EPIPEN Form – if your student has an EPIPEN this form is required. Please turn in a physical copy to the nurse at check-in on November 18.
• Time Away Form – if your student will not be taking church provided transportation, arriving late to camp (including the late bus for students who are required to be at Friday evening school events), or leaving early from camp. (You can email a copy to [email protected] or you can bring a physical copy to the BBC Student Ministry Office. Due no later than Sunday, November 13.

We will be collecting any physical paperwork and a copy of insurance cards on the following dates in the Connection Center (Brentwood Campus):

• Sunday, November 13 |  9:00 AM – 11:45 AM

**Paperwork can be turned in on/before November 13 to your campus Student Ministry office.**

SCHEDULE

Departure – Friday, November 18

4:00 PM        Check In | Hudson Hall | Brentwood Campus

Arrival – Sunday, November 20

3:00 PM         Arrive back at Brentwood Baptist Church  |  Connection Center Parking Lot

CANCELLATION POLICY

If you find you need to cancel, please notify Karyn Caldwell in the Student Ministry Office as soon as possible at 615-324-6126 or [email protected] Before Wednesday, November 9, you will receive a full refund. After Wednesday, November 9, the deposit is non-refundable (except in circumstances such as the death of a family member, COVID related sickness/quarantine, or other physical illness). This is due to trip costs already incurred.

If you have questions or need assistance in any way, please contact: Anna Brackins-Gilmore | 615-324-6126 | [email protected]